South Derbyshire Scouts

Group Treasurer (Trustee)

Can you spare 1 to 2 hours per week volunteering from home? Scout Groups within South Derbyshire are looking for Volunteer Treasurers. Many groups are or are moving towards being cashless organisations, all tasks can be completed from home using a variety of tools: Spreadsheets, Online Banking, Go Cardless, Sum Up, Online Scout Manager.

Location

Various Groups around South Derbyshire

Is the location accessible for those with physical disabilities or limited mobility?

Yes

Is the location accessible by public transport?

Yes

When?

1-2 hours a week remotely, attendance in person could be as little as just once every year for the Scout Group AGM and quarterly at Executive Committee Meetings (in person or remotely).

Could this role be carried out virtually or through a hybrid volunteering model?

Yes

Is a criminal record check (DBS) required for this role?

No

Is a driving license required?

No, but beneficial.

Are expenses covered?

Yes, where agreed in advance.

What will you be doing?

• Be a trustee of the Scout Group.
• Act as treasurer to the Group Scout Council.
• Act as treasurer to the Group Executive Committee.
• Work closely with and support the Group Chair and Group Scout Leader.
• Agree the annual budget for the Scout Group.
• Provide sound administration in respect of the obligations according to POR.
• Ensure that any financial reports required by the district are submitted on time.
• Send completed Annual Scout Group Accounts to the District Treasurer within 14 days of the AGM.
• Receive all monies on behalf of the Scout Group, keep up-to-date accounts of all funds and make payments on the authorisation of the Group Executive Committee.
• Receive individual Group membership fees and make payments to the District Treasurer as determined by the District Executive Committee.
• Maintain effective communication with the District Treasurer.
• Be the lead for the Scout Group regarding banking, taxation, and audit/examination/scrutiny.
• Be an active member of the Group Executive Committee.
• Work with the Executive Committee to attract funding/grants/income/Gift Aid to the Group.
• Ensure compliance with finance regulations.
• Maintain a record of Group accounts and accounting records.
• If the Scout Group owns a property or has a total income of £100,000 you should ensure you complete your Scout Group’s Annual Return and Annual Report and Accounts and file with the relevant authorities. This should be in accordance with guidelines in the Statement of Recommended Practice issued by the relevant charity regulator. Charities in England & Wales with a total annual income exceeding £100,000 are under a legal duty to prepare and submit the Annual Return to the Charity Commission for England & Wales.

What skills are required?

Basic knowledge and use of Microsoft Excel for financial records management. Knowledge of Sum Up or Go Cardless, Online Banking, HMRC Gift Aid and Charities Commission would be advantageous but not essential.

Will training be given or available?

Yes

Additional important information

The annual budget is set in conjunction with the Chair, Group Scout Leader &
Secretary, often via an online meeting.

Attendance in person could be as little as just once every year for the Scout Group AGM and quarterly at Executive Committee Meetings (in person or remotely).

Further information on the role is available by visiting the Scout Associations webpage https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/trustee-roles-and-responsibilities/a-guide-for-the-group-treasurer/

For further information on this opportunity and more please complete this form:

https://forms.office.com/e/DyVQZA6DCT

Alternatively email volunteer@sdcvs.org.uk quoting the opportunity number stated below.

Virtual (Home Based)

Volunteer Opportunity No.

VFO-23-0159